Free to print
Duty slip format for taxi and car rental.
A duty slip to print, with every field an Indian cab operator bills from: km, hours, toll, parking, permit, driver allowance and night charge. Below it, what each field is for, how the bill comes from it, and how to stop printing slips altogether.
What is a duty slip?
A duty slip, also called a trip sheet or log sheet, is the record of one duty of a hired car: who travelled, the car and driver, the reporting time, the opening and closing km, the start and end time, and the toll, parking and permit paid on the way. The guest signs it at the end, and the operator bills from it.
| Opening | Closing | Total | |
|---|---|---|---|
| Km | |||
| Date and time |
Toll, parking and permit as per receipts. Km billed as per the terms of booking. Format from cabarobytriplli.triplli.com
Prints on one A4 page. To keep a PDF, pick Save as PDF in the print window.
Field by field
What goes on a duty slip, and why.
Every line on the bill comes from one of these. Leave one blank and the bill is a guess.
- Duty slip number and date
- One number per duty, so a slip can be found when the customer asks about a bill months later.
- Booked by and guest
- Who booked and who travelled, with a phone number. For a company booking they are often different people.
- Car type and car number
- The category billed (Sedan, Innova Crysta, Tempo Traveller) and the plate of the car that went.
- Driver
- Name and phone of the driver on duty.
- Reporting place and time, drop
- Where and when the car reported, and where the duty ended.
- Opening and closing km
- The odometer at the start and at the end. Closing minus opening is the km billed. Whether that is from your garage or from the pickup is your terms' call: write it on the slip.
- Start and end time, with dates
- For hourly packages, the hours over the package are billed as extra hours. For outstation, the dates give the days for the minimum km and the driver allowance.
- Toll, parking, state permit
- Paid on the way and billed as actuals. Staple the receipts to the slip.
- Driver allowance and night charge
- Driver allowance (driver bata) a day and a night charge a night out, at your rates.
- Advance and cash collected
- What the customer paid before, and any cash the driver took, so the balance on the bill is right.
- Signatures
- The guest signs to agree the km and the time; the driver signs as the one on duty.
From slip to bill
A worked example.
Sharma Travels' Innova Crysta, Thane West to Shirdi and back in a day. The slip came back with opening km 61,240, closing km 61,742, toll, parking and 30 minutes' waiting. This is the bill Cabaro works out from it, at their own rates.
| 502 km at ₹19 a km | ₹9,538 |
| Driver allowance, 1 day at ₹400 | ₹400 |
| Toll | ₹1,240 |
| Parking | ₹100 |
| Waiting | ₹300 |
| Total | ₹11,578 |
|---|---|
| Received, advance and cash with driver | ₹2,500 |
| Balance | ₹9,078 |
The digital duty slip
Stop printing slips. The driver closes the trip on a link.
In Cabaro each trip sends the driver a WhatsApp link. At the end they type the opening and closing km, toll, parking, permit and any cash collected, on their own phone with no app and no login. Cabaro works out the bill from your price list, you check every line, and the customer sees it on their link with your payment options. No slips to collect at month end, and none lost.
- Filled by the driver, or by you
- The bill worked out from your rates
- You review it before the customer sees it
Cabaro
Software for cab, tempo traveller, bus and luxury car operators.
Taxi and cab operators
Sedans, SUVs and Innovas on airport runs, local packages and outstation trips.
Read more
Tempo travellers and buses
39 group models from a 6 seater van to a 50 seater coach, for tours, weddings and yatras.
Read more
Luxury and wedding cars
49 luxury models, from a Mercedes E-Class to a Rolls-Royce, priced by the hour or on request.
Read more
Car rental with driver
Cars by the hour, by the day or by the km, with a bill worked out from your own package.
Read more
What is the difference between a duty slip and a trip sheet?
In most cab offices they are the same paper: the record of one duty with the km, the time and the extras, signed by the guest. Some operators call the driver's whole day a trip sheet and each booking in it a duty slip.
Garage to garage or point to point?
Garage to garage counts the km from when the car leaves your garage until it is back; point to point counts from pickup to drop. Both are used in India. Say which one you use in your terms, and write the opening and closing km to match.
Is this duty slip format free?
Yes. Print it as often as you like, write your business name on top, or save it as a PDF from the print window. There is nothing to sign up for.
Does the customer sign in Cabaro?
No. In Cabaro the customer sees the bill on their own link, with every line, what is paid and the balance. If something looks wrong they press Something's wrong and leave a note for you. It is a record for you to act on, not a signature.
Can I change the bill after the driver closes the trip?
Yes. You check the bill before the customer sees it, and you can edit any line or add one. The original stays visible beside your edit.
Answer the next request with a price.
Tell us your city and how many cars you run, and we will show you Cabaro on a call.